n8n agency: your workflows, hosted on your own EU server
We install n8n on a server in the European Union, opened in your name, build your first workflow and hand over its documentation. After that you can extend them with us, on your own or with another supplier.
Updated
From
£2,500 ex VAT
- Timeline
- 1 to 3 weeks
- Pricing
- Fixed price per stage
You need this if
- Website enquiries arrive by email and are copied into the CRM by hand.
- Your Make or Zapier bill climbs with volume, and your data passes through servers you do not control.
- A colleague built some useful automations; nobody else knows how they work.
- Your ERP exports files every morning that someone imports somewhere else.
- You want to try AI on one process without sending your documents just anywhere.
What we deliver
-
n8n installed
On a server in the European Union, on your own hosting account: backups, updates, encrypted access, named user accounts.
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A first workflow
Built and tested on your data. Further workflows are priced one by one and added to the same installation.
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Connections
Mailbox, CRM, ERP, spreadsheets, website forms: through n8n’s connectors, an API or file exchange.
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Error handling
Each workflow knows what to do when a tool does not answer: retry, hold, or alert a named person.
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Documentation
For each workflow: what it is for, what triggers it, which accounts it uses, how to rerun it. Written for someone who did not build it.
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Handover
A walk-through for your named contact, and admin access in your name from day one.
Example: a quote request, from the website to the CRM
A typical run, for illustration. The situations are made up.
- 1
A visitor fills in the quote request form on the website and attaches a drawing.
- 2
n8n receives the request, checks the email address and looks the company up in the CRM.
- 3
The company exists: the request is attached to its record. If not, a record is created with sector and country.
- 4
A deal is opened in the CRM and assigned to the salesperson for that territory, drawing attached.
- 5
The salesperson is notified; if nobody picks it up within 24 hours, their manager gets an alert.
How it runs
Short scoping
List of workflows, tools to connect and access needed. Scope and price fixed.
1 to 2 daysInstallation and build
n8n is installed on your server, then the workflows are built on a test environment.
2 to 8 daysTesting
On your real data, with the awkward cases: duplicates, large attachments, a tool that is down.
1 to 3 daysHandover
Go-live, documentation, walk-through. One month of fixes against the specification is included.
1 to 2 days
Durations to scale, using the longest stated
What the price covers
The starting price covers installing n8n on your server and a first documented workflow linking two tools. No audit is needed: a short scoping is included in the price, and the final price is fixed at the end of it.
- n8n set-up and first workflow
- from £2,500 ex VAT
- Additional workflow
- from £800 ex VAT
- Workflow that reads documents with AI
- from £3,400 ex VAT
- Moving existing Make or Zapier automations
- priced after an inventory
- Maintenance
- from £390 ex VAT a month
Payment, for each stage
- 30%
- on order
- 70%
- on accepted delivery
What n8n is, and why host it yourself in the EU
n8n is automation software: you link tools (mailbox, CRM, ERP, spreadsheet) through steps you can see on screen, triggered by an event or on a schedule. It can be installed on your own server, and its Community edition is free (n8n documentation).
- Your data stays with you. A workflow sees the most sensitive things you hold: orders, prices, customer contacts, invoices. Self-hosted, n8n processes that data on a server you rent in your own name in the European Union; it does not pass through a third party’s platform.
- Your rules. You decide who has access, where the backups are kept and how long the history is retained.
- A licence for internal use. n8n’s licence is not open source in the strict sense: it allows use for your own internal business purposes, not reselling the software (licence text).
- What the free edition leaves out. Single sign-on (SSO), Git version control and sharing workflows between users (edition comparison). That suits an SME; it suits a large group of companies less well.
n8n vs Make vs Zapier vs custom code
Prices and terms taken from the vendors’ own sites on 12 November 2026; they change often.
| Tool | Cost model | Hosting | Limits |
|---|---|---|---|
| n8n self-hosted (Community edition) | Free licence. You pay for the server and its upkeep. | Yours, on the server you choose. | Someone has to install it and keep it updated. |
| n8n Cloud | Per execution, meaning one full run of the workflow however many steps it has: €20 a month for 2,500 executions, €50 for 10,000, billed annually (n8n pricing). | n8n’s. | Run time and number of concurrent executions capped according to the plan. |
| Make | Per credit: most actions use one credit, so cost follows the number of steps. Free plan with 1,000 credits a month (Make pricing). | Make’s, in an EU or a US zone (Make). | Cloud service only. Some AI features are processed outside the EU. |
| Zapier | Per task: every successful action counts. Free up to 100 tasks a month; $19.99 a month for 750 tasks, billed annually (Zapier pricing). | Zapier’s, in the United States, with no EU-only storage option (Zapier). | The easiest to pick up. Cost follows the number of actions. |
| Custom code | No licence: development time, then maintenance. | Wherever you like. | Every change goes through a developer. |
Our default is self-hosted n8n: the data is processed on your own server and the cost does not depend on volume. We have no commercial arrangement with n8n.
Five workflows to start with
| Workflow | What triggers it | What it does | Where a person steps in |
|---|---|---|---|
| Website form to CRM | An enquiry is submitted | Finds or creates the company, opens the deal, notifies the salesperson. | When a duplicate looks doubtful |
| Order email to ERP draft | A message in the orders inbox | Reads the order and prepares the draft. Details on the sales order entry page. | By default, the sales office approves each order |
| Invoice matching | A supplier invoice arrives | Compares it with the purchase order and the goods received note. See supplier invoices. | Accounts deal with mismatches |
| Alerts | A threshold is crossed in the ERP | Tells the right person: low stock, late order, overdue invoice. | They decide what happens next |
| ERP and CRM sync | Every night, or on each change | Updates customers, prices and balances in the CRM. See CRM implementation. | The CRM owner, on differences |
When a workflow has to read documents (orders, enquiries, invoices), it becomes an AI automation project, with a sign-off screen. If you are not sure which workflow to start with, the AI review ranks them.
When n8n is the wrong choice
- Two cloud tools to link, low volume, nothing sensitive. A Make or Zapier account will do the job in an afternoon, without us.
- Nobody to look after it. A server needs updates and monitoring. With no named contact on your side and no maintenance contract, take n8n Cloud or an online tool.
- Heavy or split-second processing. Thousands of lines a minute or a complex calculation call for bespoke software.
- Something your ERP already does. A connector from the vendor, when it exists and works, beats a workflow you have to maintain.
If you do go with n8n, you are not tied to us: the server is in your name, the workflows export as files, and the documentation lets another supplier take over.
Frequently asked questions
How much does it cost to set up n8n?
From £2,500 ex VAT for installation on your server and a first documented workflow. Each additional workflow is priced from £800 ex VAT. The guide to AI automation pricing sets these figures against the market.
What does n8n cost to run afterwards?
The licence for the self-hosted Community edition is free. That leaves the server, billed by the host on your account, and maintenance if you give it to us: from £390 ex VAT a month, no lock-in.
How long before it is live?
1 to 3 weeks, depending on the number of workflows and how long it takes to get access to your tools.
Does n8n connect to our ERP?
Yes, if the ERP offers an API, file exchange or a connector. n8n ships connectors for tools such as HubSpot, Pipedrive and Odoo; for Sage 200, Access Dimensions or Pegasus Opera, the route is the API where your version has one, or file imports and exports. The scoping checks which.
Can you move our Make or Zapier automations across?
Yes. We take an inventory, keep the ones that earn their place and rebuild them in n8n: there is no automatic conversion. The price is set after the inventory.
Are we dependent on you?
No. The server and the accounts are in your name, and the workflows are documented and exportable. You stop maintenance by email, effective at the end of the current month.
Read next
- Service
AI automation
One repetitive task handed to an automation, with a person who approves. from £3,400 - Service
CRM implementation
A standard CRM set up and wired to the website, quotes and ERP. from £3,900 - Automation
Sales order entry
Orders received by e‑mail or PDF become drafts in the ERP. from £3,400 - Service
Website maintenance
Updates, backups, monitoring and small changes, by the month. from £390 a month
Start with a fixed-price audit
In one to two weeks you know what to build, in what order and in what price range. The audit fee is deducted from the first project we build for you.
£1,650 ex VAT 1 to 2 weeks See a sample report